VENA table

This table lists Vendor names in alphabetical order. It allows you to search for the vendor by name to find the vendor code and address. The vendor code for a company consists of a V followed by the vendor's FEIN # (Federal Employee Identification Number) and a suffix. Employee vendor codes consist of an E followed by their social security and a suffix. Codes for individuals outside of NU begin with an I.

To search for a vendor code by name, go to the VENA table.

To look up an employee or individual, tab to line one and type the person's last name. To look up a company, type the first word or two of the company name. Press <ENTER>. A corresponding code should appear in column to the right of the vendor name. If the vendor code is new and is not on the VENA table or if the address needs to be updated, contact POPS (Purchase Order Processing Services).

Search Tips

Searching for a company, university or organization

Names of companies may be abbreviated. Popular abbreviations are UNIV= University; AMER= American; ASSN= Association; and ACAD= Academy.

Many vendors have more than one address but the same FEIN number so make sure that the address associated with the Vendor Code suffix (V367897292 A) is the address you wish to use on the purchase order.

Do not begin by typing the whole name of the company, as doing this may take you past the address you want to use (i.e.: W B Saunders Company may be found as W B Saunders or W B Saunders Co). Starting with W B Saunders Company, you will be past the W B Saunders and W B Saunders Co listings.

A company or organization name often referred to by its initials may be searched for by using the initials or by using the name. (i.e.: American Speech Language & Hearing Association is often referred to as ASHA and listings may be found as ASHA, A S H A or AMER SPEECH LANG HEAR) To find the correct vendor code and address search both ways.

When typing initials, omit the periods and insert spaces (i.e.: W.B.E.Z. becomes W B E Z).

A company name that begins with "The" can be searched for first by using "The" and then by using the second name in the title.

Searching for an individual

Individuals are usually listed last name first; two spaces then first name. To search for an individual, start with the last name only. If the individual is not listed, search by first name.

Adding a vendor to the VENA table

To add a vendor or to change an address for the vendor in the VENA Table, contact POPS (Purchase Order Processing Services) at 7-2696 or fill out a "New Vendor Code Request Form for Companies" or "New Vendor Code Reqest Form for Indiviuals" found in the Forms section of this web site and fax it to 7-2741.

If the vendor being added is for a one time only payment, please indicate that it is for a one time only use. (i.e.: an honorarium or a special cash award to someone outside of the university)

Changing an address in the VENA table

To change of address for a vendor already in the table, be sure to indicate to POPS that this is a change and not a new vendor. VEND table

Lists fax and phone numbers and other detailed information about a single vendor code. Tab to the VENDOR field and fill in the vendor code (V + FEIN# or E/S/I + SSN#). This table can be used to look through each vendor location by typing the "A" suffix first and pressing <ENTER> to proceed to other suffixes.